Forms
Download and Complete
Overnight Travel (Nontaxable) Per Diem Form - Download this form & upload into Bill reimbursements.
Day Travel (Taxable) Per Diem Form
Meal Expense Documentation - Use this when paying for other attendees' meals.
Missing Documents Form - Use this only if you are unable to obtain a receipt and the amount is less than $75.
Check Request - Use this for payments other than invoices. Examples include honorariums, non-travel payments, etc.
Music Contract Teacher Per Diem - Use this only if you are a contract music lesson teacher.
Expense Reimbursement
BILL Dashboard - If you do not have a Bill account, please reach out to Accountspayable@wallawalla.edu.
BILL Reimbursement Instructions (App)
BILL Reimbursement Instructions (Web Browser)
Per Diem and Meal Reimbursement Policy
Holiday Entertainment and Gift Card Policy
Purchasing Cards
Purchasing Card Use Policy - This document covers the use of WWU Purchase Cards. It also covers reimbursements from the use of personal credit cards for WWU business purposes.
Purchasing Card Agreement - Use this document to request a new WWU Purchasing Card from Accounts Payable.
Accounts Payable
Accounts Payable Procedures - This document covers everything you need to know about accounts payable.
*Checks will be processed every Thursday for all check requests and invoices that have been received by noon on Wednesday. Check requests and invoices marked “hold for pickup” will generally be available for pick up every Friday morning from 8 a.m. to 12 p.m. at the Cashier's Desk.
Invoice Approval Procedures - This document covers useful information on coding and payments to vendors.
Petty Cash Policy - This document is for departments with petty cash. A Petty Cash form is available from the Cashier's office.