Campus Sound

Campus Sound provides audio/video support services for WWU-sponsored events on campus outside of the WWU church sanctuary. Use the form at the bottom of this page to request Campus Sound services. 

 

How the Campus Sound process works:

1. Alert early
Even if you don't have all of the event details, as soon as you know you will need Campus Sound Services, email karl.thompson@wallawalla.edu or text (509) 520-9900 or stop by the Campus Sound office so that we can work to understand your event, reserve gear, and schedule a sound engineer to work the event.

2. Submit a Campus Sound Request form
Fill out a Campus Sound Request form (bottom of this page) at least seven days prior to the event. If less than seven days, a Late Submittal Fee of $15 will be charged.  See the Late Submittal Fee policy.  We are not able to fulfill last-minute requests.  Event facility reservations must have at minimum of one hour of sound check and one hour of setup time (two hours total) reserved in advance of the event.

3. Receive confirmation
You will get an email or phone call from Campus Sound confirming receipt of the Campus Sound Request form.

4. Receive contact info
Once a sound engineer has been scheduled to work your event, you will receive an email with the name of the sound engineer and their contact information.

5. Practice one hour before
One hour before your event the sound engineer will have everything set up and ready to roll. It is strongly recommended that musicians, slideshow presentations, and any additional media are ready for sound check at this time. Please be prepared to run through everything. Don’t walk in with last-minute changes. If you want specific music played before or during the event, please make a public Spotify playlist. Videos need to be downloaded before the event. Provide video links to the campus sound tech one day prior to the event.

6. Review our service
After the event, you will receive an email asking you to submit your feedback and suggestions so that we can improve and make sure that you're satisfied with our service.

Note: If food is provided for the event, please provide food for the sound crew.


Facility Reservations
Request a campus facility >

Institutional Sound
(For WWU sponsored events within the church sanctuary such as CommUnity and Vespers)
albert.handal@wallawalla.edu


Training services

We provide training to enable groups/departments to manage their sound independently as much as possible. For example:

Campus Sound provides training for worship groups:

  • Berean Fellowship
  • Circle Church
  • Spanglish Church
  • Revival Project

Campus Sound maintains sound equipment for areas such as:

  • Athletic department
    • Gym – Basketball & Volleyball
  • Music department
    • FAC auditorium 
  • Communication department
    • Village Hall
  • Walla Walla University Church
    • Fellowship Hall
    • Heubach Chapel

Late Submittal Fee

By submitting this Campus Sound Request you agree that your department or club will pay a $15 late submittal fee if your Campus Sound Request is submitted less than 7 days prior to the event.  If you would like to run the A/V equipment yourself, free training is available upon request for Conard Chapel, FAC Auditorium, Heubach Chapel, SAC, Village Hall, WWU Church Fellowship room, and classrooms.  Training shall happen at least 1 day before the event.

If your Campus Sound Request is submitted at least 3 days prior to the event AND you have already found agreement with a Campus Sound Engineer to do your event, no late fee will be charged.  List the name of the Campus Sound Engineer when you submit your Campus Sound Request.

Small Events Fee

Campus Sound sets up portable AV equipment for WWU-sponsored events with more than 25 people free of charge. For small events (when less than 25 people show up and stay), the billing after such an event is:

Sound setup/run/pack up = $30

Sound/video setup/run/pack up = $50

To determine attendance, a headcount will be taken by the Sound Engineer halfway through the event. If fewer than 25 people are present, a small events fee will be assessed. If you are planning an event with less than 25 people, you may pay for Campus Sound labor to run the event or save that money by running the event yourself.  First find a venue with built-in sound/video capabilities - see list below.  After you choose a location, Campus Sound is willing to come at least 24 hours before the event starts (free of charge) to help you understand the built-in system and to make sure that you can play the music, video, or PowerPoint that your program needs.

Havstad Upstairs
This room has a built-in computer, speakers, a projector, and a screen. Good for music, videos, and PowerPoints.

WWU Church Fellowship Hall
This room has an HDMI cord to mirror your laptop/MacBook screen to the TVs, speakers, 2 cordless mics, and 2 large TVs. Good for music, videos, and PowerPoints.

Heubach Chapel
This room has a built-in computer, speakers, 4 wireless mics, a projector, and a screen. This venue is dedicated to sacred programs and is good for music, videos, and PowerPoints.

The SAC
This room has a HDMI cord for a laptop/MacBook, speakers, 2 wired mics, a new projector, and a screen. Good for music, videos, and PowerPoints.

Alaska Room
This room has a built-in projector and a screen. Good for PowerPoints.

Smart Classrooms
Many smart classrooms across campus in the Administration Building, Bowers Hall, the Fine Arts Center, Kretschmar, Rigby, Smith, and the Winter Educational Complex have built-in speakers, projectors, and screens. Good for music, videos, and PowerPoints.

The Peterson Memorial Library loans projectors and screens.

Livestreaming or Recording?  If so, contact Media Services chris.drake@wallawalla.edu .
If Media Services is unable to livestream/record your event, Campus Sound may be available to do it.  First check with Chris Drake to see if Media Services can do it.

Livestream availability depends on:
   a.  7-day advance notice.  14-day advance notice for large events > 200 people.
   b.  If staff is available to do it.
   c.  No charge if at least 15 users are watching the stream at the halfway point during the program.
   d.  $15 per camera charge if less than 15 users are watching the stream at the halfway point.
   e. You need to obtain releases/permission signed by the people making the presentation. 
   f.  Your Chair/Department Head must sign showing agreement that it would be appropriate and represent WWU well to all audiences.

Recording availability depends on:
   a.  7-day advance notice.  14-day advance notice for events > 200 people.
   b.  If staff is available to do it.
   c.  $15 per camera charge
   d.  You need to obtain releases/permission signed by the people making the presentation.
   f.  Your Chair/Department Head must sign showing agreement that it would be appropriate and represent WWU well to all audiences.

Campus Sound does not livestream/record/live-sound reinforcement in the WWU Church Sanctuary.  Check with Media Services (Chris Drake) or Institutional Sound (Albert Handal).

Late Notice of Cancelation Fee

If you need to cancel your event, remember to notify Campus Sound promptly - at least 24 hours before the event start time.  If not, a $15 Late Notice of Cancelation Fee will be charged.  When planning your outdoor event, check the weather everyday for favorable conditions.  If rain showers, high winds, or lightning is forecast, notify Campus Sound with 24 hours advance notice of your backup plan - indoor venue.


Questions?

Karl Thompson
(509) 520-9900
karl.thompson@wallawalla.edu