Skip to content

WWU Community Announcements

University Community provides an opportunity for departments, clubs, offices, and campus organizations to share upcoming events, opportunities, and important information with the university community. 

All Announcements must be submitted in advance for review and approval. The guidelines below outline the available announcement formats, submission requirments, deadlines, and expectations for presenters.

Announcement Formats

  • Graphic/Video Only: A submitted graphic or video will be displayed during Community and briefly acknowledged by the emcee. 

  • Upfront Announcement Only: A designated representative of the submitting organization will come to the stage to deliver a brief announcement. Spoken announcements should be approximately 30 seconds long. 

  • Graphic/Video + Upfront Announcement: A submitted graphic or video will be displayed and a designated representative of the submitting organization will come to the stage to deliver a brief announcement. Spoken announcements should be approximately 30 seconds long. 

Submission Process and Deadlines

  1. Request Form: Submit a WWU Community Announcement Request with the information relevant to the announcement, including:

    • Community Date: The date of the University Community at which the announcement is requested.

    • Announcement Format: Graphic/video only, upfront announcement only, or graphic/video plus an upfront announcement.

    • Organization: The department, club, office, or organization represented.

    • Announcement Content and Details: A description of the announcement content beyond displaying a graphic or making a brief verbal announcement.

    • Presenter Information: The name(s) and position/title of the representative(s) who will deliver the announcement from the stage, if an upfront announcement is requested.

    • Graphic or Video: The graphic or video to be displayed during Community, if applicable. Visuals are submitted.

  2. Submission Deadline: Requests must be submitted by 12:00 p.m. on the Wednesday before the requested Community date to allow sufficient time for review and approval.

  3. Review and Processing: The Student Life Office reviews each submission. An email notification confirming approval or denial is sent within two business days of submission. Submission does not guarantee approval. Final arrangements for an upfront announcement should not be made until approval has been confirmed.

Expectations for Upfront Announcements

To accommodate multiple announcements and keep University Community wwithin its scheduled time, designated organizational representatives making ipfront announcements are expected to follow these guidelines:

  • Keep it brief. Spoken announcements should be approximately 30 seconds long.
  • Focus on key information. Include the essential details, such as what is happening, when it is happening, and how interested individuals can participate. 
  • Direct audiences to additional resources. When appropriate, reference a website, QR code, or other resources for futher information.
  • Arrive at least five minutes early. Presenters must arrive before Community begins. 
  • Gather at the designated location. Presenters should gather at the front-left pew upon arrival. 

A member of the Student Life team will meet with presenters to review the order of announcements and provide instructions for proceeding to the stage and participating in the announcement portion of Community.