Student Event Approval Checklist

Student events must operate within the parameters of the Student Handbook and Code of Conduct. It is necessary to obtain prior approval using this checklist at least two weeks in advance for events involving:

  • physical activity
  • event organizers charging participants for food
  • guest speaker(s), musician(s), artist(s), or presenter(s)
  • written agreements of any kind with non-WWU parties that require signatures by both WWU and the other party, and agreements in which a WWU faculty/staff/student is paid
  • any transportation arrangements made by the sponsor or organizer; follow the University Travel Policies (Transportation Options for WWU Activities section) at
  • any event in which one or more students stay overnight

Download the checklist appropriate to your department below: