U-Days Reimbursement Policy

Thank you for your interest in Walla Walla University – we'd love to show you our campus!

We understand that a visit to our campus may involve some added expenses, and we'd like to help by doing the following:*

Getting Here – We reimburse half of a prospective student's travel expenses (gas or plane ticket), up to $350!** Plus, when you enroll at WWU we will give you the second half up to $350 which will be applied to the prospective student’s account after the 10th day of classes.
Your Stay is on Us – We provide lodging for prospective students, parents, and sponsors. Students will be hosted in residence halls with current WWU students. Parents and sponsors will be hosted in either on-campus guestrooms and at local hotels.
- Students will want to be sure to pack a sleeping bag, towel and toiletries.
Meals – For your convenience, all meals eaten in the cafeteria during U-days will be covered.
Airport Transportation – If you're flying into Walla Walla Regional Airport (ALW) or Pasco Regional Airport (PSC), we can provide transportation to/from these airports. Please provide a copy of your travel itinerary in advance to ensure that your pick-up/drop-offs are scheduled.

If a sponsor brings three or more prospective students, the sponsor will be eligible for reimbursement. The sponsor reimbursement scale is as follows.

3 - 5 prospective students: 50% of travel, up to $350.
6 - 14 prospective students: 100% of travel, up to $700.
15+ prospective students: 100% of travel, up to $1,000.

If multiple sponsors attend, the reimbursement will be split equally among them. Sponsors are responsible for checking their prospective students in at all required events and evening check. Failure to check in students gives WWU the right to withhold reimbursement to the sponsor.

If a rental car is needed for group travel (This would apply to groups driving from home, not groups flying and then driving), it must be pre-approved by the Guest Relations Coordinator using the following scale:

3 - 6 prospective students: Cost of rental car and fuel up to total reimbursement*** of $700.
7+ prospective students: Cost of rental car and fuel up to total reimbursement $1,000.

NPUC Academies: WWU will reimburse mileage at WWU's current reimbursement rate for each appropriate vehicle after receipt of an appropriate invoice.

Guests flying into a different airport other than ALW or PSC will be responsible for their own transportation to Walla Walla University’s campus. Transportation expenses from other airports are not eligible for reimbursement unless pre-approved by the Guest Relations Coordinator.

To Be Eligible for Reimbursement:

Provide all fuel or flight receipts. Flight receipts must include the prospective student's name and the cost of the flight.
Attend all required events. (Review last year’s schedule to get an idea of the required events and their general times.)
Submit your registration for U-Days prior to the registration deadline.
Requests for visit reimbursement must be made no later than 60 days after U-Days.
Provide all original itemized receipts for reimbursement.

If you have questions or would like additional information about setting up a visit to Walla Walla University, please contact Guest Relations at (509) 527-2875 or guestrelations@wallawalla.edu.

*Walla Walla University will help cover your expenses for one personal campus visit and one U-Days visit.

**For Example:

On a $400 plane ticket, we would reimburse $200 initially and provide another $200 scholarship upon enrollment.
On a $600 ticket, we would reimburse $300 initially and provide another $300 scholarship upon enrollment.
On an $800 ticket, we would reimburse $350 initially and provide another $350 scholarship upon enrollment.

*** “Total reimbursement” means the maximum amount WWU will reimburse is $700. For example, you cannot receive $700 for a rental car and for reimbursement for a plane ticket.