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Vehicle Rental Information and Insurance

Note: 15-passenger vans may not be used for any University activities.  Watch the following video about the risks of 15-passenger vans and alternative options.  Video

Rental Vehicle Insurance

  1. SAVINGS!  Whenever possible, please use Enterprise Rental Car Company for all University business. Please note that this account cannot be used for personal travel. In addition to savings in the cost of renting the vehicle, the rate provided through this account includes the Damage Waiver for no additional charge, as well as roadside assistance (some services may incur a charge). So, in the event of an accident, the Enterprise Rent-A-Car insurance policy will cover damages instead of a claim being processed through our University business auto policy. Look under the Accounting subtitle "Accounts Payable" at Car Rental Policy. An Enterprise Rental Car Policy card is available from Risk and Safety Management. All drivers of the rental car need to be an Approved Driver.

    If there is a significant price difference, feel free to rent with another company.
     
  2. Vehicles not rented through Enterprise and driven within the United States, Canada or Puerto Rico are covered by the University business auto insurance policy, if rented for University business by an authorized University Approved Driver. An insurance ID card is available from Risk and Safety Management, which you can carry as proof of coverage. Please waive any insurance from the rental company, as it would be duplicate coverage.
  3. University Vehicles: Facility Services has a limited number of 7+ passenger vehicles that can be rented as well as Suburbans, Airporter and buses. Contact Facility Services for more information.
     
  4. Options for University guests:

    International Vehicle Rental

    Note: 15-passenger vans may not be used for any University activities.  Watch the following video about the risks of 15-passenger vans and alternative options. Video

    Vehicles rented outside the United States, Canada or Puerto Rico are NOT covered by the University business auto insurance policy. Please contact Risk and Safety Management for required insurance coverage prior to travel.

    Please don’t depend on credit card insurance coverage, as it is limited with exclusions and does not provide adequate coverage.

    Last update on July 25, 2019