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Driver & Transportation Policies/Forms

The intent of the Walla Walla University driver policy is to provide safe transportation.


All drivers of Walla Walla University-owned or business-rented vehicles, or those driving their personal vehicles with passengers for WWU-coordinated travel (that which is planned by a department or employee, for a University function), must be on the WWU Approved Driver List (SIGN IN required). To apply to be a WWU Approved Driver please send the following documents annually to Risk & Safety Management by campus mail or fax--(509) 527-2249 or e-mail to

A copy of a valid driver's license
Completed WWU Driver's Questionnaire and Safe Driving Guidelines
       Printable Forms
       Electronic/Online Form
Completed one-time Release of Interest for WA-licensed applicants (effective May 1, 2016)
       Printable Form
       Fillable Form (open with Adobe Acrobat)

Motor Vehicle Records & Driving History

Motor vehicle records and driving history will be reviewed for all drivers. In order to qualify, you may not have more than two traffic citations and no at-fault accidents during the previous three years. THE AVERAGE TURNAROUND TIME FOR DRIVER APPROVAL IS 4-5 DAYS. If you are approved, your name will be posted to the Approved Driver List. If you are not approved or we have a question, you will be contacted.

  • Please report any driving record changes throughout the year to Risk & Safety Management.
  • The driver will be responsible for any citations for which he/she is at-fault.
  • The minimum age for drivers of all vehicles, other than vehicles with 7+ occupants, will be 19 years of age.

Drivers of Vehicles with 7+ Occupants


  • Be 21 years of age
  • Complete the driver safety online course every four years. Call Marianne in Risk and Safety Management at (509) 527-2250.
  • 15-passenger vans may not be used for any University activities.  Watch the following video about the risks of 15-passenger vans and alternative options. Video

Transportation Options for WWU Activities

Option 1.


All participants drive independently with no arrangements made by the Sponsor.


Option 2.All transportation is provided by University-owned or business-rented vehicles, or privately-owned vehicles specifically arranged by the Sponsor.  The Sponsor shall:
  • Complete the Vehicle Transportation Request form from Facility Services for University-owned vehicles or the rental agency agreement for non-University-owned vehicles; and,
  • Accompany students when possible.

For any privately-owned vehicles arranged by the Sponsor, the Sponsor shall verify that:
  • Every driver is on the Approved Driver List and is approved as a 7+ driver if a 7-12 occupant vehicle is used;
  • Every driver understands that their personal auto insurance would cover any accidents or injuries that might occur; and,
  • Every driver provides proof of current insurance on their vehicle.

The following policy applies only to travel outside of the city limits of College Place and Walla Walla:

If any students choose to use non-University-arranged private transportation, the Sponsor will:
  • Provide a list of students who choose to travel in University-arranged transportation (file with appropriate department or activity request form);
  • Provide a Hold Harmless Agreement to be signed by those who choose NOT to travel in University-arranged transportation (file with appropriate department or activity request form);
  • Verify proof of current insurance on the privately-owned vehicle being used; and,
  • Verify that the driver is on the Approved Driver List and is approved as a 7+ driver if a 7-12 occupant vehicle is used.


Personal Vehicle Use

Gator Use Guidelines

Student Employees & WWU Service Vehicles

He/she shall:

  • Not use the vehicle for personal use, but only for pickups and deliveries.
  • Return the vehicle to the department.
  • Carry no passengers other than those approved by the department manager or designee.

Vehicles Requiring a CDL License for WWU

Contact Facility Services for CDL Driver arrangements.

WWU Guests

Guests may drive University vehicles if their name is on the WWU Approved Driver List. Paperwork may be sent in advance to Risk & Safety Management by campus mail or fax (509) 527-2249 or e-mail to for approval. If not, guests should rent vehicles from a rental company with their name and insurance, and be reimbursed by the University department when appropriate.

Last update on December 20, 2017