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Event Planning and Risk Assessment for University-sponsored Activities

The University wants to provide event organizers with the following resources to assist in assessing their activities and planning the appropriate risk management and safety steps, thereby enhancing the experience of participants and organizers alike.  The most important step is to give yourself time and plan ahead!


What constitutes a University-sponsored event?

Event Sponsor Approval (page under construction)

If your event involves a physical activity, as the leader and organizer of the group it is your responsibility to write out a plan for conducting the activity safely, outlining who will be responsible for the different aspects of the activity.  If appropriate, communicate safety information to all participants and document that communication in your event file.

Campus Security Notification-ext 2222 (all planned events).

Accident/Incident Reporting
Animal Policy
Approved Driver List
Approved Pilot List
Artist/Speaker Addendum
Artist/Speaker Contract
Boating Policies
Student Club Event Approval Checklist (Student Life website)
Contract/Agreement/Lease Policy
Domestic Travel
Driver & Transportation Policies/Forms
Emergency Preparedness
Food--Serving Food at a University-sponsored Event
Gator Use Guidelines
Insurance Exclusions and Safety Guidelines (Activities)
International Travel
Open Flame Policy
Photography (for personal camera use by employees, contact Risk & Safety Management)
Records Retention Policy
Waivers for Physical Activities


Please feel free to contact Risk & Safety Management if you need further assistance.

Last update on December 7, 2017