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WALLA WALLA UNIVERSITY

Contract/Agreement/Lease Policy
Approved by Board of Trustees November 13, 2006 

Policy Statement

Certain limits are placed on the authority of individuals by the Board of Trustees to conduct transactions with external parties on behalf of Walla Walla University, within approved budget parameters. These transactions obligate the University to receive or spend funds, provide or receive services, and/or otherwise commit its resources, liability, indemnification or insurance. Individuals may not enter into these transactions unless they have the appropriate Board authority to do so. Any employee who commits the University to a purchase, sale, lease or other arrangement without proper authorization may be personally liable for the transaction. 

Types of Contracts, Agreements or Leases

A University contract, agreement or lease is a legal agreement signed by both the contracting party and the University which sets forth the terms and conditions agreed between them. In addition to contracts, agreements or leases involving the purchase or supply of goods or services, other examples may involve the maintenance of capital equipment or affiliation with another organization. Contracts, agreements or leases can also involve, but are not limited to, the following: licensing arrangements, property leases, research, articulation or exchange agreements involving transfer of credits, contracts involving special services such as event-related arrangements or agreements with speakers being brought to the University, commitments involving entertainers including individuals, groups of performers and/or musicians and agreements involving consultants or other independent contractors. In general, contracts written by a second party are written on that organization's behalf, not the University's. 

Review and Approval Process

PRIOR TO SIGNING:
All Contracts, Agreements, or Leases must have the Approval Process form completed and attached.

Authorized Signers

President 
Vice President for Academic Administration 
Vice President for Financial Administration 
Vice President for Student Life
Vice President for University Relations and Advancement 
Associate Vice President for Academic Administration 
Associate Vice President for Alumni and Advancement Services
Associate Vice President for Financial Administration
Associate Vice President for Graduate Studies
Associate Vice President for Marketing and Enrollment Services

The following contracts will not be reviewed by Risk & Safety Management:

Director of Facility Services: Applications for permits and WWU Contractor Terms & Conditions under $100,000
Director of Human Resources, Vice President/Associate Vice President for
    Academic Administration: Employment Contracts
 
Director of Information Technology: Technology Contracts

Frequently Asked Questions:

FAQ's Concerning Contracts

Last update on March 14, 2018