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Forms

Download and Complete

Reimbursement Request- use for reimbursement of overnight travel and WWU-related business expenses (entertainment, supplies, memberships, postage, etc)

Taxable Per Diem- use for reimbursement of day trips

Meal Expense Documentation - use when paying for other attendee meals

Missing Documents Form - use if unable to obtain a receipt and only if under $75

Check Request - for other payments other than invoices (i.e., honorariums, non-travel payments, etc.)

Music Contract Teacher Per Diem - use only if a Contract Music Lesson teacher

Budget Appropriations Form

Nonresident Sales Tax Exemption Example

Nonresident Sales Tax Exemption Fillable Form

 

 

Expense Reimbursement

Travel Policy - WWU General Travel Policy

Per Diem Policy - Per diem policy including current rates

Meal Reimbursement Guidelines - guidelines on whether a meal is reimbursable

Purchasing Cards

Purchasing Card Policy - this document covers the use of WWU Purchase Cards as well as reimbursements for the use of personal credit cards for WWU business purposes.

Purchasing Card Agreement - use this document to request a new WWU Purchasing Card from Accounts Payable.

Accounts Payable

Accounts Payable Procedures - everything to know about Accounts Payable

*Checks will be processed every Thursday for all check requests and invoices that have been received by noon on Wednesday. Check Requests and invoices marked “hold for pickup” will generally be available for pick up every Friday morning from 8am-12pm at the Cashier's Desk.

Invoice Approval Procedures - useful information on coding and payments to Vendors

Petty Cash Policy - for departments that have petty cash (a Petty Cash form is available from the Cashier's office to reconcile your expenses)

Car Rental Policy - Enterprise Rental Car Corporate Account Info

IRS W-9 Form - a blank fillable form

Account Coding

Department ID - University Department numbers

Account # - Active accounts used by WWU University department

Last update on November 21, 2017