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Small Group Coordinator Job Description




Small Group Coordinator

FLSA Class:

Reports To:

Campus Chaplain


Stipend, 8hrs/week


Chaplain’s Office

Supervisory Responsibility:

Yes, Small Group Coordinator Asst.


Main Campus - CO



August 2009

Last Reviewed:


Provides the leadership for the Small Group Ministry on the campus of Walla Walla University for the purpose of developing Small Groups across campus that are focused on discipleship within the context of an Christian-Adventist community. Through a variety of creative means, online and on campus, Small Groups will work hard to grow Small Groups and invite each member of the campus community to join or begin a group while providing the necessary materials and training opportunities to do so.


  1. Assists the Small Group Coordinator with their primary functions, and answers to said coordinator for weekly reports and accountability.

  2. Maintains a regular devotional life with Christ, growing in a knowledge of and experience with His Word, the Spirit, and the grace of God.

  3. Responds, in coordination with the SGC and Campus Chaplain, to campus emergencies and ministry needs related to students in crisis.

  4. Meets weekly with the Assistant Chaplain for planning and turns in weekly ministry reports.

  5. Communicates regularly with Assistant Chaplain concerning work hours, promoting events, and job related needs or concerns.

  6. Coordinates with the PR Manager for promotions of events.

  7. Maintains up-to-date information on Small Groups meeting both online and no paper.

  8. Keeps regular office hours and keeps office clean for meetings and use by Small Groups.

  9. Maintains Small Group Ministry budget in coordination with Assistant Chaplain and Campus Chaplain.

  10. Maintains strict confidentiality concerning information discussed or records shared that involve fellow students, faculty, or staff and other life situations.

  11. Participates in required training and leadership development including annual leadership retreat, weekly leadership discussions, and other opportunities as assigned by the Chaplain.

  12. Works with Campus Ministries & Student Missions office to stay current on WWU offerings, policies and procedures and programs.

  13. Meets once per month, and as requested by Campus Chaplain, with entire Campus Ministries Staff.

  14. Adheres to WWU’s policies for conduct, daily processes and risk management.

  • Upholds WWU’s code of conduct and standards.

  • Uses WWU’s timekeeping, data collecting and reporting systems consistently and with discretion.

  • Abides by WWU’s risk management and safety policies.

  1. Duties and responsibilities may be added, deleted or changed at any time at the discretion of WWU senior management, formally or informally, orally or in writing.


Ministry Team Meeting (weekly) – Thirty-sixty minutes with Assistant Chaplain and Prayer Ministries Assistant for planning and accountability of ministry responsibilities.

All Staff Meetings (once/month) – Two hours in duration with the entire Campus Ministries staff in order to fellowship and provide opportunities for prayer, encouragement, problem-solving, and support.

Others as assigned by the Campus Chaplain


Student Status – Must be a full-time student (12 credit hour minimum) for the duration of employment.

Licensure/Certification – None required


  • Strong passion for Christian ministry in a team-oriented environment.

  • Exceptional social/interpersonal skills a must—clear ability to convey information positively and in a timely manner.

  • Strong organizational skills, including ability to maintain communication and manage multiple projects on deadline as directed.

  • Experience or coursework in areas of ministry, communication, or public relations.

  • Proficiency with Microsoft Office including Outlook, Word and Excel a must.

Last update on June 6, 2018