Walla Walla University


Title: Assistant Chaplain – Music FLSA Class:  
Reports To:   Campus Chaplain   Status: Stipend, 10hrs/week
Department:  Chaplain’s Office   Supervisory Responsibility: Yes, other music & program related student coordinators
Location: Main Campus - CO Grade:  
Created: August 2009 Last Reviewed:  




Assists the Campus Chaplain in providing spiritual care, programming, and direction to students and the campus of Walla Walla University, in hopes to lead them to Christ and a deeper relationship with their Savior.  The Assistant Chaplain that oversees music has the main responsibility of working with campus musicians to provide worship music at a variety of regular and occasional worship opportunities.  This involves training worship leaders, growing new leaders, and scheduling groups for programs. Recruits volunteer’s to help provide an even wider base of student involvement and personal ministry, and provides leadership to other ministries within the Chaplain’s Office.



1.       Works with the Campus Chaplain and Campus Ministries team to identify and implement opportunities to reach out to the students of WWU in order to connect them with the gospel of Jesus Christ in the context of an Adventist university campus.

2.       Responds, in coordination with the Campus Chaplain, to campus emergencies and ministry needs related to students in crisis.

3.       Maintains a regular devotional life with Christ, growing in a knowledge of and experience with His Word, the Spirit, and the grace of God.

4.       Participates in, but avoids leading out, a weekly Small Group for accountability and growth.

5.       Develops and recommends students to be considered by the Campus Chaplain for leadership positions for the following year.

6.       Reports weekly to the Campus Chaplain via weekly meetings and ministry reports.

7.       Communicates regularly with the Campus Chaplain and Campus Ministries office concerning work hours, promoting events, and job related needs or concerns.

8.       Maintains strict confidentiality concerning information discussed or records shared that involve fellow students, faculty, or staff and other life situations.

9.       Intentionally makes one’s presence known to students in his/her assigned area of ministry

10.   Works to build up their assigned ministry area via mission and vision statements as well as yearly goals in coordination with the Spiritual Life Executive Committee.

11.   Participates in required training and leadership development including annual leadership retreat, weekly leadership discussions, and other opportunities as assigned by the Chaplain.

12.   Attends the yearly NAD Campus Ministries Convention during Spring Break, if so asked to do so by the Campus Chaplain.

13.   Works with Campus Ministries & Student Missions office to stay current on WWU offerings, policies and procedures.

14.   Adheres to WWU’s policies for conduct, daily processes and risk management.

         Upholds WWU’s code of conduct and standards.

         Uses WWU’s timekeeping, data collecting and reporting systems consistently and with discretion.

         Abides by WWU’s risk management and safety policies.

15.   Maintains a working understanding of the budget and works with Campus Chaplain to remain within budget and to request funds if needed.

16.   Duties and responsibilities may be added, deleted or changed at any time at the discretion of WWU senior management, formally or informally, orally or in writing.


1.       Builds a relationship with music resources on campus such as the Music Department and the University Church’s FirstServe Coordinator and Minister of Music.

2.       Recruits musical talent on campus for worship leading and special music.

3.       Schedules, trains, and works with worship leaders and bands for Vespers, Weeks of Worship, The Weekend, and other worship events as necessary.  Also works with Campus Chaplain to provide music in the event of any tragedies or other miscellaneous opportunities.

4.       Supervises the Heubach Worship program on Tuesday nights, providing direction and accountability for the director of Heubach.

5.       Provides leadership for the Program Coordinator and the PowerPoint Coordinator in reference to the Vespers program and special worship events.

6.       Assists Campus Ministries Program Coordinator with Vespers platform coordinator duties at a minimum of once per quarter.

7.       Organizes, with supervisory ministry team, a quarterly Service project in coordination with the Volunteer Ministries Coordinator and Community Service Director.


CM Core1 (weekly) – One hour in duration with other assistant chaplains as chaired by the Campus Chaplain for the purpose of prayer, support, encouragement, and reporting of what’s happening in assigned ministry area as well as the supervisory ministry.

CM Core2 (weekly) – Thirty-minutes in duration with the same group as above with the addition of the PR Manager, Program Coordinator, and CABL director for discussions about vespers and PR needs

Supervisory Ministry (weekly) – Thirty to sixty minutes in duration with a ministry assigned to you by the Campus Chaplain for you to provide support, accountability, and direction.  Assistant Chaplain must collect their Supervisory Ministry Leader’s “Ministry Reports” at this meeting.

All Staff Meetings (once/month) – Two hours in duration with the entire Campus Ministries staff in order to fellowship and provide opportunities for prayer, encouragement, problem-solving, and support.

Others as assigned by the Campus Chaplain


Student Status – Must be a full-time student (12 credit hour minimum) for the duration of employment.

Licensure/Certification – None required


         Strong passion for worship and Christian ministry in a team-oriented environment.

         Exhibit strong musical abilities

         Exceptional social/interpersonal skills a must—clear ability to convey information positively and in a timely manner.

         Strong organizational skills, including ability to maintain communications and manage multiple projects on deadline as directed.

         Experience or coursework in areas of ministry, communications, or public relations.

         Experience in worship leading

         Proficiency with Microsoft Office including Outlook, Word and Excel a must.

Page maintained by Paddy McCoy
Last update on March 8, 2010