Interlibrary Loan Policy

Availability | Delivery Time | Notice of Arrival | Charges | Branch Campuses | Summit Catalog | Returning and Renewing | Warning Concerning Copyright Restrictions | Hours | Request Forms | Lending to Other Libraries

The purpose of the interlibrary loan service (ILL) is to obtain materials that are not available at Peterson Memorial Library, yet are needed for either course work or faculty research at Walla Walla University.

Who may use Interlibrary Loan?

• Undergraduate Students*
• Graduate Students*
• Faculty
• Staff
• Community Card Patrons (Please see the Interlibrary Loan Librarian for further information)

Availability

Most libraries will not lend the following materials: AV, reference, rare or fragile, genealogical, new books (published within the past or current year), reserve items, dissertations, and entire periodical issues or volumes.

In some instances, items may be purchased through a document delivery service. Many dissertations, for example, are available from ProQuest Digital Dissertations for $30 - $41.

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Delivery Time

Arrival times vary, so be certain to allow plenty of time. Most materials arrive 10-14 days from their order date, but articles can arrive much sooner. If you need materials more quickly than two weeks, please see a librarian for assistance in finding local materials to fit your needs.

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Notice of Arrival

When the material arrives, notice will be sent via email. Materials should be picked up at the Circulation Desk as promptly as possible.
There is a $5.00 charge for unclaimed items.

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Charges

We absorb shipping and handling costs for material from free libraries. If it is impossible to get your item from a free library, we will contact you to approve or decline additional charges and thereby the loan of the item. You are responsible for all fees associated with damaged, lost, presumed lost or overdue items. This includes overdue fines charged by the lending library as well as a $1.00 a day charge from Walla Walla University Library.

Unclaimed items will be subject to a $5.00 pick-up fee.

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Branch Campuses

Items from another campus may be requested and sent to your local campus:

1. Fill out an interlibrary loan request form.
2. Use the comments section of the request form to note the campus location and call number of the item you wish to request.

Overdue, lost, and/or damaged items loaned between campuses carry fines equal to those at Peterson Memorial, our main library:

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Summit (Orbis Cascade Alliance Union Catalog)

Summit is a library catalog that merges the holdings of over 30 Pacific Northwest academic libraries into one collective database. As Walla Walla University is a member of the Alliance, we strongly encourage our College Place and Portland patrons to use the system. Therefore, for these patrons the Interlibrary Loan Department will not process items that may be ordered through Summit, with the exception of community patron requests. To access and order materials from the Summit catalog click here; and to find out more about using Summit click here.

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Returning and Renewing

Photocopies are yours to keep. Books, microforms, and videos MUST be returned to the Circulation Desk by the date due. If a renewal is needed, call the Reference Office at least three days before the book is due. Notice of the renewed date will be given via email. This information should be immediately attached to the material.
Note: Not all libraries will allow renewal on material sent for ILL purposes.

Failure to return ILL material on time creates poor relations with other libraries, puts our library in bad standing, and may eliminate a library as a source of materials. An individual may be subject to overdue fines from Walla Walla University and the lending library and may lose ILL service if there is a consistent failure to return ILL material in a timely manner.

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Warning Concerning Copyright Restrictions:

1. The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material.
2. Under the certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.
3. This institution reserves the right to refuse to accept a copying order if, in its judgement, fulfillment of the order would involve violation of the copyright law.

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Interlibrary Loan Office Hours

· Monday - Thursday...	8:00 a.m. - 12:00 noon, 1:00 - 5:00 p.m.,
· Friday.........................	8:00 a.m. - 12:00 noon, 1:00 - 2:30 p.m.

Articles and books may be picked up at the Circulation Desk anytime during regular library hours.

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Request Forms

Book Request Form for a book or miscellaneous loan.
Article Request Form for a photocopy of an article, ERIC Document, etc.

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